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Complete business correspondence management
e-Office is a combination of high technology
and advanced business practices for efficient processing of business documentation
and group work. It establishes automated cycles of incoming, outgoing and
internal post in accordance with business rules and strategies, and provides
organised and standardised methods of operating and control of business
processes and tasks.
Business document management
e-Office offers comprehensive management of incoming business documentation
and document cycles:
- Scanning paper-based documentation
- Standardised classification of incoming,
outgoing and internal post
- Controlled circulation of information
within the company
- Managing electronic folders containing
related documents
- Oversight over all user activities
- Assigning items to relevant personnel
and monitoring progress
- Validation of system users
- Management of user privileges and authority
- Data security and integrity
- Rapid access for examination of original
documentation
- Audit trail recording all modifications
and access to specific documents
- Built-in capabilities for document and
information distribution (e-mail, SMS, instant messaging)
- Electronic document archiving
Increasing administrative efficiency
e-Office speeds up handling of incoming and outgoing post and internal
documentation. The solution substantially reduces the time from receipt
of the post to receipt of the information at the relevant position. It
provides rapid information uptake via automated activation of built-in
rules and procedures that flexibly support individual requirements.
e-Office ensures efficient entry and gathering of information in electronic
folders within work tasks which improve and simplify document review and
control. Using e-Office business operations bring direct benefits such
as:
- Standardised rules for every type of
document
- Electronic communication rather than
paper-based
- Uniform access and complete transparency
of business content
- Information security and electronic
archive of documentation
The solution is compatible with ISO standards and supports promoting these
standards within the organisation. Preparing documents in standardised
form brings increased transparency and efficiency. e-Office can be quickly
modified to specific business requirements especially in business environments
that are legally regulated. Documentation can be easily incorporated into
the folders of other Genis information solutions, such as e-Invoices; achieving
the highest levels of business process automation.
Transparent distribution of responsibilities
e-Office creates a basic inventory of operational matters based on collected
documentation. All matters, including all related documentation are gathered
in electronic folders. e-Office provides straightforward task allocation
to individuals in accordance with their role in the business process, thereby
increasing the work rate and providing improved confidentiality.
- Allocating tasks along with designation
of deadlines and individuals responsible
- Resolution control according to rules
- Reviewing documents and adding new data
- Saving to personal organiser
- Archive storage
Access to individual documents is protected by safety schemes that define
rules for viewing and validation. Documents retain histories of all amendments,
providing audit trails and electronic signatures providing legal validity.
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